AI Expense Auditor · GitLab Policy Demo

Pending AI Review

Reimbursement Amount

^$

Submitted today at 9:42 AM

Employee

Cost Center

Payment Method

Employee Paid

Business Purpose

Linked Request

Receipts & Documents

Policy Checks This Month▤

18,406

Across 1,284 reports

Navan Booking Compliance✓

92.1%

↑ 3.4 percentage points

Policy Exceptions Routed!

$48.6k

Manager / AP / Legal queues

Average Policy Decision⌁

3.8s

Receipt to cited rationale

7-Day Review Trend

AI reviewedHuman reviewed

Time saved 96.3 hoursAmount processed $1.86M

Decision Distribution

This month

1,284Total reports

Auto-approved68%

Approved after update18%

Human review10%

Rejected4%

Expense Report Center

Company-wide requests and review status

Report ID	Employee	Expense Type	Amount	AI Risk	Status	Last Updated

GitLab Global Travel & Expense Policy · Public snapshot

Official handbook ↗

RECEIPTS & TIMING
For U.S. expenses, receipts are required above $50; outside the U.S., receipts are required for every expense. Receipts must show vendor, date, items, and subtotal/tax. Claims older than 90 days require manager approval.

TRAVEL BOOKING
Travel must be business-critical and pre-approved by a manager. Air, hotel, train, and rental car should be booked through Navan. Domestic airfare should be booked 14 days ahead; international airfare 21 days ahead. Prices more than 20% over Navan Dynamic Policy are flagged.

HOTEL & MEALS
Standard lodging is capped at $300 per night including tax. Individual travel meals are capped at $120 per day. Team, client, and partner meals are capped at $80 per person per meal. Tips up to 20% count toward the applicable limit.

HIGH-RISK & NON-REIMBURSABLE
Do not provide anything of value, including meals, to government officials, representatives, prospects, or customers. Software subscriptions and swag are not reimbursable. Purchases above $5,000 route through Zip procurement.

AI Extracted 12 Executable Controls

Policy language converted into limits, evidence tests, and approval routes

Active

Reports Tax-Ready✓

1,102

85.8% of reviewed reports

Potential Federal Deductions$

$742k

Current demo tax year

Evidence Pending!

$86.4k

Held from tax-ready export

Tax Controls Evaluated§

12

Federal rules + company policy

SELECTED EXPENSE REPORT

FEDERAL DEDUCTION READYEstimated deductible expense, not tax savings

Gross expense

Deductible rate

Ready for export

Nondeductible / pending

Illustrative demo only. Final federal and state treatment depends on the entity, tax year, facts, elections, and tax-adviser review.

Tax Evidence Checklist

Accountable Plan Test

Federal Authority & Guidance

26 U.S.C. § 162 Official source ↗

Ordinary and necessary trade or business expenses.

26 U.S.C. § 274 Official source ↗

Substantiation requirements and limits for meals and entertainment.

Treas. Reg. § 1.62-2 Official source ↗

Business connection, substantiation, and return of excess advances.

IRS Publication 463 Official source ↗

Practical travel, meal, recordkeeping, and reimbursement guidance.

Tamper-Evident Audit Trail

Policy versions, evidence, AI decisions, and human actions